PlanSource integrates the entire bidding process reducing or eliminating many common issues and problems. Its integrated systems automate and streamline the entire process from notifying prospective bidders of an opportunity through to reception of the bids. One single system manages:
- Prequalification of Bidders
- Bidder contact database management
- Opportunity notices
- Invitation to Bid
- Bid document distribution
- Addenda notification and distribution
- Project communication
- Reprographic print ordering
- Bid Submission
PlanSource eliminates problems such as:
- Missing documents or information
- Trade contractors having different information than the Prime Contractor
- Late issuance of Addenda
- Incorrect document versions
- Unclear closing times
- Incomplete tender submissions
- Missing schedules or attachments
- Missing tender security (bonds)
- Late submission of tenders
- Busy fax lines precluding bids or amendments from arriving on time
All tender activities, information and documents are made available to all bidders in a single secure online site eliminating many of the opportunities for errors or omissions. Automated and verifiable tracking of all activities significantly reduces the risk of delays or claims arising from the bidding process. Using PlanSource saves time, reduces costs for all parties and most importantly it significantly reduces the risk of problems or claims arising from errors or omissions in the bidding process.
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