Preparing budgets and estimates, value engineering and other pre–construction activities can be complex, expensive and time consuming. Working with a selected group of invited trades to prepare a budget requires clear and efficient communication. Ensuring competitive pricing for a tender requires estimators to contact a large number of trades and suppliers to issue invitations to bid. Distributing all the correct documents to a large number of Trade Contractors and Suppliers is difficult. When revisions or addenda are issued everyone needs to be updated. Receiving and analyzing large numbers of bids within a very short time frame increases the risk of errors. PlanSource offers one integrated solution to all of these challenges.
Online Planroom
PlanSource provides an easy to use full featured online planroom. Posting a single copy of the drawings, specifications and addenda to the system automatically ensures the distribution of all of them to every company invited to bid on the project. Based upon your requirements Users can work with the information online, download it, print it in their own offices or order copies online to be professionally printed and delivered to them. Distribution of any new information or addenda can be completed to every company working on the project in a matter of minutes.
The integrated viewer provides on screen takeoff and annotation functionality. All access and activity is automatically tracked and available in easily produced reports that detail exactly who saw or did what and when. Automated receipts which are the digital equivalent to a signature on a courier slip are easily enabled.
Invitation to Bid
Issuing invitations to bid is easily accomplished using PlanSource. Your company´s complete database of Trades and Suppliers is available to you in an easily searched and sorted format. Invitations are sent via either fax or email from within PlanSource. Faxed invitations are broadcast all at once rather than typical one after the other sequential faxing. Automated reports track responses from those who confirm they intend to bid. Summary lists of all the invited companies are provided to simplify the follow up process.
Prequalification
The process of prequalifying bidders is easily managed using PlanSource´s online Prequalification Manager. An easily prepared form containing all the required information is created and made available in a secure environment to those you want to complete it. The instant the process is completed you receive a detailed report containing all the required information, schedules and attachments.
Online Bidding
Receiving bids has never been easier. Administrators can prepare a detailed bid form with all the options they require including base bid, separate prices, alternate prices, unit prices, cash allowances, schedules and any other requirements. PlanSource´s online bidding functionality is based upon established industry standards including the ability for bidders to submit surety bonds online. The instant the closing time is reached bidding is closed and the recipient is able to review and begin analyzing all of the bids. The information can be displayed in a spreadsheet that makes analyzing the bids even easier.
Reprographic Services
Professional reprographic services are available to PlanSource clients in many locations. Orders for single or multiple recipients can easily be placed in a matter of minutes. Detailed document Transmittals are automatically created and enclosed in any order placed for reprographic services. Detailed and easily accessible records of all orders are retained in the system for reference.
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