The volume of paperwork required to construct a project today is staggering. Time tested practices designed to make sure that everyone in the contractual chain is provided with all the necessary documents and information take a lot of time and effort to implement. Failing to properly manage the distribution and record keeping for this information can result in delays, claims for extras, incorrect work and wasted effort. PlanSource is a proven solution for General Contractors. Clients are saving time, reducing overhead expenses, expediting project schedules, reducing claims for delays and extras as well as reducing the environmental impact of the project.
Estimators save large amounts of time using PlanSource´s online planroom functionality to manage and distribute all the bid documents and addenda. Creating lists of invited bidders and distributing invitations to bid is fast and easy using PlanSource. Everyone invited to bid on the project has immediate access to the documents they need without the expense of printing and shipping multiple copies. If a new addendum is issued they get notified as soon as it is available. When paper copies are needed they are quickly and easily ordered, a detailed transmittal automatically created, and the documents shipped with no paperwork or handling required at all. Detailed activity reports provide estimators with the information to know who is actively working on a bid for their project. If there is ever a question whether someone was provided with a specific document there are reports that detail exactly who saw what and when reducing the risk of claims.
Project Managers benefit from the time savings and automated record keeping that PlanSource provides. It ensures the quick and accurate distribution of all documents to the people who need them. New versions are automatically tracked and everyone notified of the new information. Managing Submittals and shop drawings takes less time resulting in products and materials getting to the site much quicker. All these activities are automatically recorded and easily available should there be a question about whether a particular document was distributed.