Managing procurement of construction services requires effective control of project documents and information. Tracking document versions from concept through to completion takes a lot of effort. Prequalifying prospective contractors can be time consuming. Receiving bids is a process that can be chaotic and is fraught with potential legal risks. Maintaining an archive of documents for future maintenance or renovations takes physical space and good organization to be sure they are still there when they are needed. PlanSource is a comprehensive solution that easily manages these challenges while delivering time savings, reducing costs, increasing accountability and reducing the environmental impact of a project.

The project team will find PlanSource provides them with a secure, flexible and easy to use means to share and distribute documents throughout the life cycle of a project. Easy to manage folder structures enable documents to be easily organized. Version management is automated ensuring everyone is working from the correct information. Historical versions are automatically retained for reference. All access activities are automatically tracked and logged in the event there is a question about who saw what and when. When required, professional reprographic services are easily accomplished using the online print ordering functionality.

Project Administrators are able to save significant amounts of time using the Prequalification and Online Bidding Managers. The submittal management tools dramatically improve the process of receiving, tracking, reviewing and commenting on documents. As the project progresses a complete archive of all documentation is created and easily available for future reference. Automated logging of all access activity ensures a complete record of who saw what and when helping to reduce the risk of delay claims and claims for extras.